Job Title: Operations Coordinator – Downtown Vitality & Heritage 

 
Reports To: 3 Board of Directors –  

• Leduc Downtown Business Association (LDBA) 

• Leduc and District Historic Society (LDHS)  

• Alberta Legacy Development Society (ALDS)  

 
Location: Alberta Legacy Development Society Office 

 
Job Type: Full-Time 

Job Summary 

The Operations Coordinator – Downtown Vitality & Heritage is responsible for coordinating events, supporting marketing and communications, assisting with grant research and reporting, and providing administrative support to Board and committee activities. This role also provides positive leadership and coordination of volunteers, fostering an engaged, inclusive, and high-performing volunteer environment that supports community initiatives. 

This position helps advance the goals of the Leduc Downtown Business Association, Leduc and District Historical Society, and Alberta Legacy Development Society by supporting community initiatives, organizational operations, stakeholder engagement, and volunteer involvement. 

Key Responsibilities 

Event Planning & Execution 

• Plan, coordinate, and deliver events, including networking events, luncheons, trade shows, and signature community initiatives 

• Manage event logistics, including venue coordination, vendor relations, catering, registrations, materials, and on-site execution 

• Develop event timelines, run-of-show documents, and post-event evaluations 

• Coordinate sponsorship fulfillment and ensure sponsor visibility and recognition 

• Work collaboratively with internal teams, partners, and volunteers, ensuring clear communication, role clarity, and a positive event experience 

• Provide on-site leadership to volunteers during events, ensuring they feel supported, informed, and valued 

Marketing & Communications 

• Develop and implement marketing plans to promote events, programs, and initiatives 

• Create and schedule content for social media, newsletters, websites, and other communication channels 

• Draft and edit marketing materials, including promotional copy, email campaigns, event collateral, and member features 

• Maintain brand consistency across all communications for each organization 
  Track and report on marketing performance and engagement metrics 

• Support recognition of volunteers through storytelling, spotlights, and communications 

Volunteer Coordination & Leadership 

• Recruit, onboard, and coordinate volunteers to support events, programs, and organizational initiatives 

• Foster a positive, inclusive, and respectful volunteer culture, creating a strong sense of engagement and belonging 

• Provide clear direction, training, and ongoing support to volunteers to ensure confidence and success in their roles 

• Match volunteer skills and interests with appropriate opportunities to maximize impact and satisfaction 

• Recognize and celebrate volunteer contributions, ensuring volunteers feel appreciated and connected to the organization’s mission 

• Address challenges proactively and professionally, maintaining a solutions-focused and supportive approach 

• Maintain accurate volunteer records, schedules, and communications 

Grant Research & Administration 

• Research and identify relevant grant opportunities at the municipal, provincial, and federal levels 

• Assist with the preparation and submission of grant applications, including gathering supporting documentation 

• Track application deadlines, reporting requirements, and funding deliverables 

• Support the implementation of funded projects to ensure alignment with grant commitments 

• Assist in preparing final reports and ensuring compliance with funding requirements 

Board & Governance Support 

• Prepare and distribute Board and committee meeting agendas and related materials 

• Record accurate meeting minutes and maintain official records 

• Coordinate meeting scheduling, document management, and follow-up on action items 

• Provide administrative support to help ensure effective governance processes 

Stakeholder & Community Engagement 

• Support engagement with members, sponsors, vendors, community partners, and stakeholders 

• Assist in promoting local businesses, heritage initiatives, and community programming through marketing and events 

• Maintain positive and professional working relationships with partners, the public, and volunteers 

• Act as an ambassador for all three organizations, fostering strong community connections 

Administrative & Operational Support 

• Maintain accurate records related to events, marketing activities, grant applications, volunteer coordination, and Board documentation 

• Assist with budget tracking for events, marketing initiatives, and funded projects 

• Provide general administrative and office coordination support as required 

• Contribute to the day-to-day operations of shared initiatives across the three organizations 

Qualifications & Skills 

• Post-secondary education in Marketing, Communications, Event Management, Business Administration, or a related field, or equivalent experience 

• Minimum 2 years of experience in event coordination, marketing, administration, or a related role 

• Experience working with or leading volunteers is considered a strong asset 
  Experience with grant writing, grant administration, or Board support is considered an asset 

• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines 

• Excellent written and verbal communication skills 

• Demonstrated ability to lead with a positive, collaborative, and people-focused approach, particularly in volunteer environments 

• Proficiency with social media platforms, email marketing tools, Microsoft Office, and design platforms such as Canva 

• Strong attention to detail, particularly in preparing minutes, reports, and documentation 

• Ability to work independently and collaboratively in a dynamic environment 

• This position will be full time in the office 

Working Conditions 

• This position is primarily office-based and on-site, with regular in-person collaboration and event attendance required; remote work is not a standard component of this role 

• Occasional evening and weekend work required for events 

• Ability to lift and transport event materials (as needed) 

• Combination of office-based and on-site event work 

What We Offer 

• A collaborative and community-focused work environment 

• Opportunities to build connections across business, heritage, and community sectors 

• Professional development and growth opportunities 

• Meaningful work that contributes to downtown vitality and heritage development 

How to Apply: 

Interested candidates should submit a resume, cover letter, and references to info@downtownleduc.ca or in person at The Chamber located at 6420 50th Street, Leduc. 

Position will remain open until a suitable candidate is found.