We are seeking a dynamic and organized Executive Assistant / Marketing Assistant to join our team! This new role offers an exciting opportunity to be assist the management team grow and scale our business. Under the direction of the Chief Financial Officer, the Executive Assistant / Marketing Coordinator will provide administrative and executive support to the President, Chief Financial Officer, and Business Development Manager. The position will also support marketing and business development activities, with a focus on helping the Business Development Manager prepare customer-facing materials and keep marketing initiatives moving forward.

Duties

Provide executive and administrative support to the President, Chief Financial Officer, and Business Development Manager, including scheduling, meeting coordination and follow-up.

Assist the Chief Financial Officer with administrative tasks, records, document preparation and internal coordination as required.

Support the President with correspondence, calendar management, meeting preparation, document organization and follow-up on assigned items.

Work closely with the Business Development Manager on marketing activities, including website updates, social media content and company announcements.

Prepare and update marketing materials, product brochures, presentations and other sales support documents using technical information provided by the Business Development Manager and Engineering.

Assist with formatting and preparing final customer quotations, proposals and presentations; the Business Development Manager retains responsibility for pricing and commercial content.

Organize sales and marketing files, product information, customer documents and current versions of marketing materials.

Coordinate with internal staff and outside suppliers for marketing materials, events, trade shows and promotional items as required.

Assist with customer and vendor paperwork, general office administration and other assigned projects.

Maintain confidentiality, accurate records and professional communication; follow company quality and safety procedures.

Assist with reception duties and other administrative tasks when required

Education & Experience Requirements

Diploma or certificate in Business Administration, Marketing, Office Administration or related experience.

Experience in executive assistance, administration, marketing coordination or sales support preferred.

Comfortable preparing professional documents, presentations and basic marketing content.

Strong Microsoft Office skills (Word, Excel, Outlook and PowerPoint). Experience with Canva preferred.

Experience with website updates, social media and design tools is an asset; manufacturing or oilfield experience is not required.

Knowledge, Skills & Abilities Required

Strong organization, time management and follow-through

Attention to detail and accurate document preparation

Professional communication and confidentiality

Ability to balance requests from multiple managers

Self-motivated and able to work independently or as part of a team

Creative, practical and willing to learn Core Design products and business

Pay: $68,000.00 per year

Benefits:

Dental care

Disability insurance

Extended health care

Life insurance

On-site gym

On-site parking

Vision care

Work Location: In person

3908 71 Avenue, Leduc, AB

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