ROLE 

The Executive Assistant reports directly to the Executive Director and provides proficient, 

confidential, expert-level administrative support to the Executive Director, Board of 

Directors, and Senior Leadership Team. This role coordinates Board and Committee 

meetings, prepares agendas and meeting materials, records and distributes minutes, and 

manages administrative activities related to governance, leadership meetings, and Leduc 

Regional Housing Foundation initiatives. 

The Executive Assistant also supports the Foundation's internal and external 

communications by assisting with website updates, social media content, and the 

promotion of organizational initiatives in collaboration with the Community Relations 

Coordinator. Working collaboratively across all departments, the Executive Assistant is a 

flexible all-rounder who brings a positive attitude and enthusiasm, while serving as a key 

team member who demonstrates professionalism, discretion, and a commitment to 

exceptional service while exemplifying the values of the Leduc Regional Housing 

Foundation. 

QUALIFICATIONS 

1. Post-secondary education in Business Administration, Office Administration, 

Communications, or another related field. 

2. Minimum of five (5) years of experience in an Executive Assistant role supporting 

senior leadership and/or a Board of Directors. 

3. Excellent verbal and written communication, interpersonal, and customer service 

skills. 

4. Exceptional organizational skills with demonstrated ability to prioritize, coordinate, 

and manage multiple competing priorities while meeting deadlines. 

5. Advanced proficiency with Microsoft Office Suite and other office technology. 

6. Experience with virtual meeting platforms, wireless communication technology, and 

office software applications. 

7. Experience with social media platforms (Facebook, LinkedIn, Instagram, etc.) and 

basic website content management is considered an asset. 

8. Ability to maintain confidentiality, exercise sound judgment, demonstrate initiative, 

and work independently. 

9. Strong relationship-building skills with a demonstrated ability to work collaboratively 

as a team player across all levels of the organization. 

10. Ability to work a flexible schedule, including occasional evenings and weekends to 

support Board meetings and organizational events. 

Executive Assistant and Administration 

11. Valid Class 5 Driver's Licence. 

12. Satisfactory Criminal Record Check, including a Vulnerable Sector Check. 

13. A genuine commitment to serving the non-market housing sector and supporting the 

Vision, Mission, and Values of the Leduc Regional Housing Foundation. 

RESPONSIBILITIES 

1. Coordinate and oversee all administrative functions related to the Board of Directors 

and Board Committees, including: 

- Preparing agendas, reports, and meeting packages. 

- Recording and distributing accurate meeting minutes. 

- Coordinating meeting logistics, venues, technology, refreshments, and 

catering. 

- Tracking Board honorariums, mileage, and attendance. 

- Maintaining Board records and governance documentation. 

2. Coordinate administrative support for Senior Leadership Team meetings, including 

agendas, minutes, meeting logistics, and related documentation. 

3. Provide executive administrative support to the Executive Director and Director of 

Operations, including correspondence, scheduling, document preparation, and 

special projects. 

4. Collaborate with the Community Relations Coordinator to support organizational 

communications by: 

- Assisting with social media content creation, scheduling, and posting. 

- Supporting website updates and organizational communications as required. 

- Assisting in event planning and promotion of community initiatives, and 

recruitment activities while ensuring brand consistency. 

5. Work collaboratively with all departments to provide administrative support and 

contribute to organizational initiatives as required. 

6. Foster a positive team environment by: 

- Building strong working relationships with colleagues. 

- Providing administrative coverage during staff absences. 

- Sharing knowledge and supporting continuous improvement initiatives. 

- Demonstrating the ability to multi-task with flexibility, cooperation, and a 

willingness to assist where needed while maintaining enthusiasm and a 

positive attitude. 

7. Maintain strict confidentiality while handling sensitive Board, employee, resident, and 

organizational information. 

8. Perform other duties and special projects as assigned in support of the Foundation's 

strategic objectives. 

9. Health & Safety Responsibilities: 

Promote Health & Safety awareness: 

- participate in all aspects of the Health & Safety Program. 

- perform hazard assessments and use safe work practices. 

- report any injury, near miss, unsafe condition or unsafe act to your supervisor 

immediately. 

- make safety suggestions. 

- set a good example 

10. Other duties as assigned. 

Please forward all applications to: hr@leducregionalhousing.ca