Job Title: Events Assistant

Location: Leduc, Nisku, & Wetaskiwin Chamber of Commerce office, 6420 50 Street, Leduc, AB

  
Job Type: Full-Time (6 months probationary period)

Job Summary

This position supports the Events Manager in planning, coordination, and execution of Chamber events. This role is essential to delivering engaging, well-organized events that support member engagement, sponsorship value, and the Chamber’s vision and mission. The ideal candidate will be organized, detail-oriented, adaptable, customer-focused, and comfortable working in a fast-paced, people-centered environment.

Key Responsibilities

Event Support

• Assist with planning, scheduling, and logistics for both small and large-scale events
• Work with external contacts to coordinate event details (venues, vendors, catering, rentals, and supplies)
• Help manage event timelines, run-of-show documents, and checklists
• Liaise with attendees, speakers, sponsors, and VIPs before and at the events
• Assist with handling on-site logistics and troubleshoot issues as they arise (setup, registration, catering, AV, décor, tear-down, etc.)

Administrative Duties

• Assist with event registration management and attendance tracking
• Support event promotion through email, social media, and website updates
• Prepare materials such as name badges, agendas, signage, and follow-up communications
• Assist with pre and post-event reporting, surveys, and data entry
• Assist in the planning and developing event materials (programs, signage, run-of-show documents)
• Manage event registrations and attendee tracking

Qualifications & Skills

• Diploma or certificate in Event Management or related field and/or 2–4 years of relevant experience
• Strong organization and time-management skills
• Excellent interpersonal and customer service skills
• Ability to multitask and perform well under pressure
• Proficient in basic office software (Microsoft Office, Google Workspace)
• Experience managing multiple events and competing priorities
• Ability to work flexible hours, including early mornings, evenings, and occasional weekends
• Team-oriented with a willingness to “pitch in”
• Valid drivers licence and reliable transportation is required
• Experience with event platforms or CRM systems is an asset

Working Conditions

• This position is primarily office-based and on-site, with event attendance required; remote work is not a standard component of this role
• Occasional evening and weekend work as required for events
• Frequent standing, lifting (up to 50 lbs), and on-site coordination during events 

Personal Attributes

• Positive and team-oriented attitude
• Detail-oriented with a proactive mindset
• Adaptable and willing to learn
• Highly professional and comfortable working with dignitaries, business leaders, volunteers, and the public

What We Offer

• A collaborative and community-focused work environment
• Professional development and growth opportunities
• Full benefits and health spending
• Paid time off
• Opportunities to build connections across business, and community sectors
• Meaningful work that contributes to our local business community

How to Apply:

Please submit a resume, cover letter, and references to info@yourchamber.ca or in person at The Chamber located at 6420 50th Street, Leduc. This position will remain open until a suitable candidate is found. 

We thank all applicants for their interest; however, only those selected for an interview will be contacted.